Ethics

The Singapore Statement on Research Integrity (2010), developed during the 2nd World Conference on Research Integrity in 2010, foregrounds the importance of adhering to “particular principles and professional responsibilities that are fundamental to the integrity of research wherever it is undertaken”. This requires that all researchers should acknowledge and enact the principles of honesty and accountability and endeavour to display professional courtesy, fairness and good stewardship toward all persons involved in any scientific inquiry.

To this end, the BaSSREC-team is committed to advise and assist you to the best of our ability to comfortably (yet critically) navigate your way through the ethics process. Please do not hesitate to contact us if you have any questions relating to your ethics application.

When do you submit an ethics application to BaSSREC?

This ethics committee manages all low and minimal-level research ethics applications from the Faculty of Humanities (excluding the School of Languages) on the three campuses of the NWU that involve non-health research with human participants. Refer to the risk-level descriptors page below for more information.

Please consult the following pages which will guide you through the steps of the ethics application, the documents that you are required to complete and submit and our contact details.

• BaSSREC Ethics Checklist and Shorter Form

No risk studies

• Ethics Application form for no risk studies

No post facto ethics approval will be granted

How do you submit your ethics application to BaSSREC?

Please email your full application to the BaSSREC Administrator and  submit it on the InfoEd portal (this is a NWU Research Office requirement).

You submit amendments and monitoring reports via email to the BaSSREC Administrator.

NWU Gatekeeper approvals: Process, documentation and dates

Please note that all research conducted with NWU staff and students require NWU Gatekeeper approval from the NWU Registrar.

You apply for this after you have been granted ethics approval. The BaSSREC and HSSREC are not involved in this process – please direct your queries directly to Mr Nkosinathi Machine.

The dates for the NWU Registrar’s gatekeeper meetings for 2022 include the following. Please note that the agenda for these meetings closes seven days prior to the meeting.

• 4 February 2022
• 25 March 2022
• 19 April 2022
• 9 May 2022
• 28 June 2022
• 12 July 2022
• 19 August 2022
• 12 September 2022
• 3 October 2022
• 22 November 2022
• 6 December 2022

Documents to include as part of your NWU Gatekeeper application:

• The NWU Gatekeeper Application Form: Click here to access this form.
• The ethics committee approval letter/certificate.
• The approved research proposal.
• The signed and approved informed consent statement/leaflet.
• Examples of the data collection instruments (e.g. questionnaire; interview guide; interview schedule).

Submit your application to Mr Nkosinathi Machine at least seven days before the specific meeting.

How does submission via InfoEd work?

Email Mr Nkosinathi Machine to request him to create a link to your unique InfoEd profile:

Include the following details in your email:

• Your full names and surname
• Student or staff number
• Email address
• School or research focus area/unit your programme/degree is under
• Title of email: InfoEd Profile Request for Ethics Application

Mr Machine will then create a profile and forward you the log in details.

Steps in the ethics application process

Very important: ALL complete ethics applications have to be submitted via email to BaSSREC-Admin@nwu.ac.za:

• New study
• Component of larger (existing) study
• Systematic review
• Annual monitoring report:
  • Monitoring report procedure
  • Monitoring report
• Amendments to and/or changes to existing study
• BaSSREC expedited application process document

Risk levels

• Honours No Risk document
• Honours Low Risk document
• Risk level descriptors for human participants for use at the NWU
• Scope of RECS (2019)

COVID-19 information for researchers

• Implications of alert levels for researchers and postgraduate students during the COVD-19 pandemic 

Important documentation and templates to include in your ethics application

• Have I included the required information in my ethics application?
• Documents to include in BaSSREC application
• BaSSREC ethics Application Form
• BaSSREC ethics Informed Consent Form
• NWU Confidentiality undertaking form
• BaSSREC Rebuttal Report template
• BaSSREC Reviewer Report template
• NWU code of conduct for Researchers

BaSSREC Standard Operating Procedure

• SOP document

Ethics approval for Honours studies

Please consult the following guidelines to apply for ethical approval for Honours studies (including those studies that form part of a research module of a particular discipline).

• Honours studies (Low/Minimal Risk)

• Honours studies (No Risk)

Resources

• European code of conduct of research integrity
• Ethics in Health Research 
• POPIA at the NWU
• Singapore Statement on Research Integrity
• The National Health Act

Ethics training

As part of your ethics application, the supervisor and primary investigator (e.g. postgraduate student) have to submit proof of Ethics Training. Proof of such training should accompany your ethics application. The BaSSREC and HSSREC Committees are in the process of compiling Ethics Training for students and staff in the Faculty of Humanities. As soon as this training is available we will inform our staff and students.

In the meantime, if you have not completed any ethics training before, you need to choose between the following two options:

MacQuarie University Online Social Science Ethics Training

The MacQuarie University offers this free online educational resource which focuses on the specific ethical issues social science and humanities students encounter in their research. The training module comprise six components. Read through each of the six parts and then complete the quiz related to the material. After the successful completion of the quiz you will be issued with a certificate that you have to attach to your ethics application.

Click on the following link to register and complete their Social Sciences Ethics Training Course: https://ethicstraining.mq.edu.au/

OR

TRREE Online Ethics Training

If you are unable to attend any of the above sessions or rather prefer to do so, you may complete the following free online Training and Resources In Research Ethics Evaluation (TRREE) modules:

• Module 1 
• Module 2.1
• Module 3.1
• South Africa 

After the successful completion of each module, you will be provided with four certificates that you have to attach to your ethics application.

Faculty of Humanities’ Ethics Information Session: Recordings

Please consult the following links below to assist you with compiling and refining your ethics application before submitting it to the REC. These are the recordings of the information session hosted by Proff Susan Coetzee Van Rooy and Jacques Rothmann:

• Word of welcome, orientation and short history of ethics
• Ethics at the NWU
• Ethics Committee for Language Matters (ECLM): Practice and processes
• Basic Social Science Research Ethics- and Human and Social Science Research Ethics Committees (BaSSREC and HSSREC): Practice and processes
• Ethics information session: Q & A
• Ethics information session January 2022

Important dates for 2023

• BaSSREC Submission and Meeting Dates 2023