The Singapore Statement on Research Integrity (2010), developed during the 2nd World Conference on Research Integrity in 2010, foregrounds the importance of adhering to “particular principles and professional responsibilities that are fundamental to the integrity of research wherever it is undertaken”. This requires that all researchers should acknowledge and enact the principles of honesty and accountability and endeavour to display professional courtesy, fairness and good stewardship toward all persons involved in any scientific inquiry.
To this end, the HSSREC-team is committed to advise and assist you to the best of our ability to comfortably (yet critically) navigate your way through the ethics process. Please do not hesitate to contact us if you have any questions relating to your ethics application.
When do you submit an ethics application to HSSREC?
Registered with the National Health Research Ethics Council (NHREC).
This ethics committee manages all medium and high risk research ethics applications from the Faculty of Humanities on the three campuses of the NWU. Refer to the risk-level descriptors page below for more information on ‘high risk’ descriptors.
Please consult the following pages which will guide you through the steps of the ethics application, the documents that you are required to complete and submit and our contact details.
No post facto ethics approval will be granted
How do you submit your ethics application to HSSREC?
Please email your full application to Yvette van der Merwe and submit it on the InfoEd portal (this is a NWU Research Office requirement).
You submit amendments and monitoring reports via email to Yvette van der Merwe.
NWU Gatekeeper approvals: Process, documentation and dates
Please note that all research conducted with NWU staff and students require NWU Gatekeeper approval from the NWU Registrar.
You apply for this after you have been granted ethics approval. The BaSSREC and HSSREC are not involved in this process – please direct your queries directly to Mr Nkosinathi Machine.
The dates for the NWU Registrar’s gatekeeper meetings for 2021 include the following. Please note that the agenda for these meetings closes seven days prior to the meeting.
- 19 April 2021
- 20 May 2021
- 28 June 2021
- 13 July 2021
- 23 August 2021
- 15 September 2021
- 22 October 2021
- 22 November 2021
- 7 December 2021
Documents to include as part of your NWU Gatekeeper application:
- The NWU Gatekeeper Application Form: Click here to access this form.
- The ethics committee approval letter/certificate.
- The approved research proposal.
- The signed and approved informed consent statement/leaflet.
- Examples of the data collection instruments (e.g. questionnaire; interview guide; interview schedule).
Submit your application to Mr Nkosinathi Machine at least seven days before the specific meeting.
How does submission via InfoEd work?
Email Mr Nkosinathi Machine to request him to create a link to your unique InfoEd profile:
Include the following details in your email:
- Your full names and surname
- Student or staff number
- Email address
- School or research focus area/unit your programme/degree is under
- Title of email: InfoEd Profile Request for Ethics Application
Mr Machine will then create a profile and forward you the log in details.
Steps in the ethics application process
Very important: ALL complete ethics applications have to be submitted via email to Yvette van der Merwe:
- New study
- Component of larger (existing) study
- Systematic review
- Six-monthly monitoring report:
- Amendments to and/or changes to existing study
COVID-19 information for researchers
Important documentation and templates to include in your ethics application
- Have I included the required information in my ethics application?
- HSSREC submission checklist
- HSSREC Ethics Review checklist
- HSSREC Ethics Application Form
- HSSREC Ethics Informed Consent Form
- NWU Confidentiality Agreement Letter
- HSSREC Rebuttal Report Template
Research with children: Important documentation and templates to include in your ethics application
When conducting research with minors (participants 18-years and younger), please use the following templates of the HSSREC Informed Consent Statement:
- HSSREC Parental Permission Form.
- HSSREC Adolescent Consent Form.
- HSSREC Ethics Informed Consent Form (for other participants 18-years and older).
Very important: In those studies, involving minors, both the parents/legal guardians and the children have to provide permission to participate (i.e. consent and assent, respectively).
If either party does not provide permission, the research with those participants may not continue.
- European code of conduct of research integrity
- Ethics in Health Research
- POPIA at the NWU
- Singapore Statement on Research Integrity
- The National Health Act
As part of your ethics application, the supervisor and primary investigator (e.g. postgraduate student) have to submit proof of Ethics Training. Proof of such training should accompany your ethics application. The BaSSREC and HSSREC Committees are in the process of compiling Ethics Training for students and staff in the Faculty of Humanities. As soon as this training is available we will inform our staff and students.
In the meantime, if you have not completed any ethics training before, you need to choose between the following two options:
MacQuarie University Online Social Science Ethics Training
The MacQuarie University offers this free online educational resource which focuses on the specific ethical issues social science and humanities students encounter in their research. The training module comprise six components. Read through each of the six parts and then complete the quiz related to the material. After the successful completion of the quiz you will be issued with a certificate that you have to attach to your ethics application.
Click on the following link to register and complete their Social Sciences Ethics Training Course: https://ethicstraining.mq.edu.au/
TRREE Online Ethics Training
If you are unable to attend any of the above sessions or rather prefer to do so, you may complete the following free online Training and Resources In Research Ethics Evaluation (TRREE) modules:
After the successful completion of each module, you will be provided with four certificates that you have to attach to your ethics application.
Faculty of Humanities’ Ethics Information Session: Recordings
Please consult the following links below to assist you with compiling and refining your ethics application before submitting it to the REC. These are the recordings of the information session hosted by Proff Susan Coetzee Van Rooy and Jacques Rothmann:
- Word of welcome, orientation and short history of ethics
- Ethics at the NWU
- Ethics Committee for Language Matters (ECLM): Practice and processes
- Basic Social Science Research Ethics- and Human and Social Science Research Ethics Committees (BaSSREC and HSSREC): Practice and processes
- Ethics information session: Q & A
Important dates for 2021
Contact persons and submissions